Jobs Available at the League
Thank you for your interest in a career opportunity with the League of American Orchestras. These are the positions available at the League:
The Executive Assistant provides high-level administrative support to the League’s President/CEO and serves as secretary and primary contact to its Board of Directors. S/he manages the work flow of the executive office and also handles special projects as required by the President/CEO.
Executive Office Management:
- Support the President and CEO in all administrative and clerical areas
- Manage executive office calendar, including regular scheduling of internal and external meetings and conference calls, and minute taking, as required
- Compile and circulate agendas for meetings and calls.
- Prepare, edit, and draft correspondence for the President/CEO
- Coordinate information and paper flow with development office regarding donor meetings, phone calls and/or correspondence
- Plan President’s travel arrangements, itineraries
- Review and route President’s incoming mail
- Provide administrative support League staff at annual national conference, including sponsorships and annual meeting
- Retain executive office files
- Prepare and submits expense reports
- Monitor budget for executive office
- Work collaboratively with members of all departments.
- Other duties as assigned
Secretary to the League Board of Directors:
- Serve as primary contact for all Board member communications and needs
- Plan, manage and coordinate all meetings of the full board, Executive Committee and other committees in collaboration with the CEO and Board Chair, including catering and events, reserving seats for concerts, distributing meeting materials, and processing invoices in a timely manner
- Organize and implement orientation for new board members
- Staff and take minutes at all board and Executive Committee meetings. Maintain all board records, current and past.
- Update and distribute board and committee rosters
- Administer board travel fund and track expenses.
The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required.
Skills and Qualifications:
BA and at least five years of executive assistant experience required; interest in the arts and knowledge of music preferred but not required. Candidate must have excellent interpersonal skills and the ability to interact professionally on the phone, by email and in person with all levels of donors, members, staff, and the general public. S/he must have excellent organizational skills with great attention to detail as well as ability to demonstrate initiative within the responsibilities defined by the President and CEO. Flexibility and the ability to handle multiple tasks simultaneously. Strong work ethic and service mentality. Mastery of Microsoft Office Suite of applications including Excel, Word and PowerPoint.
The Manager, Programs reports to the Director, Programs (Yoo-Jin Hong), and is part of the nine-person Knowledge, Learning and Leadership team. S/he works with staff across all departments to craft compelling and impactful learning content and experiences.
The Manager, Programs manages and produces content for flagship professional development programs and learning events including the League’s national conference, its year-long coaching program, the Emerging Leaders Program, and its annual immersion course for the next generation of orchestra leaders, Essentials of Orchestra Management. She also works direct with League member orchestras, convening and facilitating member working groups and task forces, and connecting members with programs and resources through our online forums.
As the League seeks to broaden and deepen its impact in the field through online and blended learning, the Manager, Programs has the opportunity to work within and help to shape an evolving learning landscape for League member orchestras.
- Lead content production for learning experiences ranging from Conference sessions, seminars and webinars, to ten day residential courses: refine learning objectives, liaise with speakers and facilitators, produce supporting materials, draft promotional text etc.
- Identify and implement improvements to these programs.
- Liaise with operations and administrative staff, to support smooth operational and financial delivery of these programs.
- Liaise with Development staff, to ensure that grant maker requirements are met, and to assist in the preparation of grant proposals and reports.
- Liaise with Communications staff, to ensure the maximum possible participation in - and impact of – League learning and professional development opportunities.
- Convene and staff member working groups and task forces: develop meeting agendas, suggest speakers and facilitate meetings.
- Connect League members with League knowledge, learning and leadership programs and resources, through our online forums.
- Supervise and coach interns.
- Maintain and apply awareness of trends and key issues in professional development and digital learning.
- Work collaboratively with staff in all departments.
The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties assigned.
The ideal candidate will have 2+ years’ experience in non-profit program management, and a proven track record in successful program delivery and administration. S/he will have proven strengths in project management and team working, coupled with the ability to balance multiple programmatic and organizational demands.
Candidates will be equipped strong writing / critical thinking skills and the ability to expand on a brief. S/he also display the range of communication skills needed in order to liaise effectively with high level faculty and speakers, as well as with member orchestras.
Candidates may have a particular interest in professional development, and / or in relevant content areas such as governance practice, development, marketing, diversity, equity and inclusion, capitalization, artistic vibrancy, and social justice.
Candidates should demonstrate initiative, a goal orientation, and the ability to exercise sound judgment in solving problems. Excellent interpersonal skills are required.
- First round interviews (by video call or at our NYC offices): August 23rd, 24th, 25th, 28th.
- Second round interviews (at our NYC offices): September 1st, 5th, 6th.
Anticipated Start Date: October 2017.
Job Location: League offices, Manhattan, with some flexibility for remote work, in time.