Exhibitor Registration

The League of American Orchestras Conference offers exceptional exposure to the largest concentration of orchestra professionals and decision-makers in North America. Nearly 1,000 participants are expected to join us in Detroit, and we’d love to see you there as well!

Register as an Exhibitor

Should you have any questions regarding exhibiting at the League’s Conference that we haven’t answered below, please contact Steve Alter at salter@americanorchestras.org.

Why You Should Exhibit:

  • Increase your brand recognition in the orchestral community
  • Meet colleagues and prospective customers at professional development sessions and networking events
  • Get registrant contact information so you can target your pre-Conference marketing
  • Connect with attendees in the Exhibit Area, our home base for many events throughout Conference
  • Receive mailing and email information of Conference attendees*
  • List your company with a description on the Conference App and get your logo on the Conference website
  • Learn about new developments in the orchestral world
  • Show your support for the only service organization dedicated to the orchestral field
  • Hear the Detroit Symphony Orchestra at Orchestra Hall within the Max M. & Marjorie S. Fisher Music Center

*Where permission has been given

Exhibitor Hours

  • Monday, June 5, 2017
  • 8:00 a.m. – 2:30 p.m. — Freeman Move In and Build
  • 2:30 p.m. – 4:30 p.m. – Optional Exhibitor Move-In
  • Exhibits will open Tuesday, June 6 at 10:30am
  • Tuesday, June 6, 2017
  • 8:00 a.m. – 10:00 a.m. Exhibitor Move-in
  • 10:30 a.m. – 4:00 p.m. Exhibit Hours
  • Wednesday, June 7, 2017
  • 8:00 a.m. – 5:30 p.m. Exhibit Hours
  • Thursday, June 8, 2017
  • 8:00 a.m. – 1:00 p.m. Exhibit Hours
  • 1:00 p.m. – 4:30 p.m. Exhibitor Dismantle and Contractor Move-out

Decorating Company Information

Freeman Exposition Services will design and manage the exhibits this year. The following services are available from Freeman at an additional cost:

  • Exhibit transportation/booth shipping
  • Materials handling
  • Additional furnishings and accessories rental (including booth carpet rental)
  • Onsite load-in/load-out assistance
  • Creation of additional booth graphics/signage

Freeman will also coordinate services such as:

  • Audio/visual technology rental for your booth
  • Electricity rental for your booth
  • Rental or purchase of flowers/plants for your booth

The 2017 Exhibitor Service Kit containing a complete list of services, costs, order forms, and deadlines will be sent to all exhibitors upon registration.

Freeman can be reached at:

Freeman Decorators
Alanna Kis | Exhibitor Services Rep
One Washington  Blvd, Suite 1056
Detroit, MI 48226
phone 313 393 0250
www.freeman.com


Pricing for Booths and Tabletops

Tabletop Booth: Includes one registration and one half of an 8-foot draped table (approximately 4′ x 2′) with a chair and an identification sign. No floor standing displays for this booth type. $860.

Standard Booth: Includes one registration for the conference and one pipe and draped 8′ x 10′ booth with one 8-foot draped table, three chairs, and one identification sign. $1,175.

Groups of three or more delegates attending from a single organization are eligible for a group discount. Please contact Steve Alter at 646 822 4051 for further information.


Other Exhibiting Information

Audio-Visual Equipment/Booth Electricity:

Exhibitors are welcome to bring their own audio/visual equipment or they may order equipment. The A/V request form will be included in the Exhibitor Service Kit. Please note that the League’s Exhibit Area is a silent Exhibit Area. Loudspeakers or operation of any amplification equipment without headphones is strictly prohibited.

The Marriott Renaissance Center will provide exhibit booth electricity. All exhibitors requiring electricity can access the electrical request form in the Exhibitor Service Kit.

WiFi:

Complimentary WiFi is available to all exhibitors. Should you require a hardwired connection, the form will be in your Exhibitor Services Kit.

Multiple Tabletop Purchase:

Need additional tabletops? Note that a $300 surcharge per table will be added to your total cost.

Booth/Table Selection Process:

The League assigns booths and tables within the Exhibit Area based on conference sponsorship, longevity of attendance, size of booth purchased, and date of Conference registration.

Attendee Lists:

Exhibitors will receive a registrant list via email in mid-May. Please note, the list will provide names and mailing addresses only, unless registrants opt to allow electronic contact, in which case email addresses will also be listed. Otherwise, no phone numbers or email addresses will be provided in order to maintain the privacy of the attendees.

Looking for More Exposure?

Exhibit Listing Complimentary with Booth Purchase

Exhibitors registering before April 26, 2017 will receive a 30-word description of their company in the Exhibitor Listing, listed by category of business.

Conference App Ad $200

Place your banner ad in the Program Book App. Available for free to all delegates, the Program Book App offers advertisers prime visibility with banner ads as delegates navigate Conference sessions.

Goodie Bag Insert $500

Place a print piece (postcard, roster, etc.) in the goodie bags handed out to all delegates upon their arrival at conference. (This pricing is only available to registered delegates attending conference.)

Goodie Bag and App Combination $650

Secure both opportunities mentioned above at a further discount.

Event Sponsorship Pricing is available upon request

Make a big impression by sponsoring an event or meeting at Conference. Full sponsorships usually include a booth and a registration in addition to all of the other branding opportunities. Please contact Steve Alter at 646 822 4051 or salter@americanorchestras.org for more information. We have something that fits your budget, so please don’t hesitate to ask!

Symphony Magazine Conference Issue Ad   $530 – $3,065

Place your ad in the magazine that is handed out to all Conference delegates.