KC SKOLNIK (So that's who's sending all that email)
KC Skolnik, volunteer and board services manager
is our “first responder” League staff liaison. A volunteer
outside of the League, KC tries to see every issue from both staff and
volunteer points of view. Her volunteerism began at age
seven when Kathryn Clare, dubbed “KC” at birth, served with
her mother in a soup kitchen.
The passion to help others took hold and the rest became
history. After college, she accepted a position at Hudson River
Sloop Clearwater Inc., where she helped protect the environment, and
put on a folk music festival. There she “got her feet
wet” in volunteer management and appreciation.
Energetic, flexible, and a great communicator, KC strives to
be an effective advocate for volunteers. “I think of my job as
being a partner of the Volunteer Council
in providing programs and services for our orchestra’s volunteers,”
KC says. She clearly wants to see volunteers and staff develop an
efficient and productive partnership. We are grateful to have KC
as our link to the League.
VOLUNTEER NOTES Chairman
COUNCIL WELCOMES NEW MEMBERS
Left to Right: Wendy Kelman,
Chuck Cagle, Laura Hyde, Herb Rossmeisl, Sandy Brown, Terri
The Volunteer Council
welcomed six new members at the League's 2007 Conference in Nashville, TN. Comprised of community leaders who
have demonstrated outstanding support of their orchestras and
commitment to the goals of the American Symphony Orchestra League, the
Council is representative of the direct-service volunteer leadership
across the U.S. and Canada.
These members, described on nomination forms as
"enthusiastic," "diligent," "inspiring,"
and "visionary," bring exceptional skill and expertise to their
new roles. All have served as presidents of their associations and
contributed vastly to their own communities. Professionally, they bring
diverse experience--from law to social work-- and all share a deep
commitment to volunteerism and America's orchestras.
If you wish to recommend a candidate for the Volunteer Council, contact KC Skolnik, at
212-262-0638 ext. 221.
Jo Ellen Saylor,
Volunteer Council Member
Marylou Turner, Mentoring Chairman
We are delighted to provide assistance to volunteer
organizations who wish to receive one-on-one guidance on volunteer
Former Volunteer Council
members are prepared to assist with bylaws, budgets, job descriptions,
organizing and executing fundraising projects, implementing education
projects, increasing membership, starting/reviving a volunteer group
After discussing your situation by phone, we will match
you with a well-qualified Volunteer Council
mentor who will work with you to overcome your organization's
THE JOB OF RECORDING SECRETARY
Nancy Blaugrund, Volunteer
Council Secretary and Historian
organizations are governed by by-laws that refer to Roberts Rules of
Order, Newly Revised. If this is true of your organization, you
must elect a recording secretary.
The secretary records the proceedings
of meetings and serves as custodian of the organization’s
official records. This provides the organization's institutional
memory, making the minutes a permanent legal document.
A secretary’s job description should include the following
- Recording the actions of each meeting and
submitting them to the membership for approval at the following
- Keeping records available for reference at
meetings, i.e. committee reports, correspondence, official bylaws,
special rules of order, standing rules, policies and procedures,
- Keeping the official membership roll.
- Issuing the notice of meetings.
- Presiding over the election of a temporary
chairman for a meeting if the president and vice-president are
The secretary records all motions and
the name of the person making the motion. This becomes important if the
membership wishes to change the motion at the next meeting – See
Robert’s Rules of Order for rescinding a motion.
Minutes should be written within 5
days following the meeting and reviewed by the president for accuracy
before being distributed.
Minutes should be
distributed to all committee and board members 1 -2 weeks before
the next meeting. They should also be available to all members
and the public upon request. Email is most efficient for sending
minutes prior to meetings.
If minutes are distributed by email to
board/committee members, a hard copy must be kept as a historical
record. Minutes are a legal document signed by the secretary. The date
of approval by the board is noted and initialed by the secretary.
Accurate records of meeting
proceedings are an essential part of a well run organization.
Blaugrund, Volunteer Council
Secretary and Historian
The Detroit Symphony Orchestra Volunteer
is now completing its fundraiser, Musical Feasts, which supports the
orchestra's education and outreach programs. Attendees enjoy gourmet
dining and musical entertainment by Detroit Symphony members, in some
of the area's finest homes. Twenty dinners were scheduled from March
through October. Each represented a true feast for the senses!
The Bismarck/Mandan Symphony League (ND)
reports that their annual Holiday Homes Walk is scheduled for November
18. This one-day event will feature 4-6 private homes decorated for the
holidays by owners, with the assistance of area designers, nurseries
and florists. Refreshments will be served at a reception where
attendees may purchase the League's Cookbook. This fundraiser earns
between $8,000 and $10,000 annually.
The Festival of Trees is in its final planning stages by the Napa Valley Symphony
League (CA). This annual fundraiser will be
held the weekend of November 30. "Cabernet Cabaret," a Friday
evening gala with an attendance goal of 200, will be followed by a
luncheon and fashion show with 500 attendees on Saturday. Approximately
20-25 trees and wreaths decorated by area designers will be raffled.
Silent and live auctions will round out the festivities.
Maryland's Friends of the Annapolis Symphony (MD) will
be holding its 27th annual fundraiser on November 4, during which
leading restaurants and caterers volunteer to serve their specialty
dishes to 200 guests. The evening includes an open bar, dancing and
listening to a band, and a successful silent auction. Proceeds from
this year's event will be approximately $25,000.
The Guild, Inc. (FL) of
the Imperial Symphony Orchestra of Lakeland, Florida, in collaboration
with the Lakeland Center, will benefit from the performance of Tony n'
Tina's Wedding. The Guild has the opportunity to receive $5 for each
ticket sold for one performance of this November 8 theatrical
experience. In addition, each time The Guild is mentioned during a
ticket purchase for other performances of the show, The Guild will
receive $5 in this fund raising collaboration.
Volunteer Council Member
The Gold Book Online offers volunteer
organizations strategies to become more successful. Published
annually by the Volunteer Council
of the American Symphony Orchestra League, it features hundreds of
projects from orchestra volunteers in the U.S. and Canada.
o Audience Development / Community Engagement
o Communication / Technology
o Leadership / Organizational Structure
o Service Projects
o To learn more, click here
You are encouraged to submit your projects to the Gold Book
Online as well. Please keep
*All information must be submitted at the same time. We recommend
gathering your information together before beginning to complete the
Eligible projects for this
year’s edition must have been carried out by your volunteer
organization between July 1, 2007, and June 30, 2008.
Reasons to submit your successful project:
o To be eligible to win a Gold or Silver award and present the
project at the League’s annual Conference
o To share you successful project with other organizations by
having it included in the Gold Book Online.
Morse, Volunteer Council
Project Selection Gold Book Chairman
EDUCATION IN OUR SCHOOLS
Chairman LaDonna Meinders
shown that arts education benefits students academically and socially,
preparing them for success and happiness in school and throughout life.
As volunteers, we must work with schools to build relationships and
advocate for policies that ensure long term continuation of arts
Will you help carry the banner for Arts Advocacy to ensure the
future of our children and our orchestras? To learn more, click here
Volunteer Council Arts
Sandra Weingarten, Email Discussion/Website chairman
Use the League’s Volunteer email
discussion group to network with other volunteer leaders. Just sign up
and follow the discussions as they are emailed to you. Submit
questions about all areas of volunteering and get information from
other organizations and Volunteer Council
members. Click here for more information about this
service and a form to enroll. When selecting a discussion group,
be sure to select “Volunteers.”
The discussion group is just one of
the many services the Volunteer Council
provides. We hope you will take advantage of this useful
Weingarten, Email Discussion/Website Chairman
US HEAR FROM YOU
Janet Barb, VOLUNTEER NOTES Chairman
The Volunteer Notes goal is to provide
relevant and useful information to volunteer organizations across the
United States and Canada. To better serve you, we would like to
know what topics would be most helpful. Please tell us if you
would like to read more skill-building topics, cross-country news,
successful projects, or other subjects. Your input is
important. As the Council editor of Volunteer Notes, I hope to
hear your suggestions soon; please email me at
Janet Barb, VOLUNTEER NOTES Chairman
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American Symphony Orchestra League
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